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Using personal identification information

When we use personal information, such as an employee name, title and area of responsibility, together with organizational names, it is important to use the correct information and format. This also applies to online media, such as e-mails since they are considered legal documents.

Where personal information is used together with corporate or business area identification, e.g., business cards, e-mail signatures, etc.), three rules apply:

  • Employees must use their specified title (and where relevant, their area of responsibility) after their name.
  • Use only one organizational name (e.g., business area, sector or unit name).
  • On e-mail signatures and business cards employees must use the correct legal name of the entity in which they are employed or represent, whichever is relevant. For further information on design and typographic specifications for personal identification, please refer to the relevant section.